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Permissions determine how users of spaces or folders can work with their files.
| User Permissions Explained | |
|---|---|
| View | Users can see the files here, and see all file metadata, file data, and revisions. |
| View attachments | Members can view files which have been attached to other files (for example, consent forms). |
| Share | Members share files with other users, external users or spaces from across the Chorus site. Members can also share folders, collections or smart collections from this space, or share this folder, collection or smart collection with other users from across the Chorus site. |
| Download | Users can download the files and items here. |
| Publish | Members can share files, folders, collections, smart collections, and all of the contents of this location with external audiences by publishing URL links. |
| Create Derivatives | Members can create derivative from the files located in this space. |
| Upload/Add | Users can upload and move items into this space, as well as create folders, collections and smart collections (managers only). Users can create subspaces within this space. |
| Edit | Members can add and edit metadata tags and values on the files here. They can also create new versions of the file with rotations and replacements. |
| Delete | Members can move original files or derivatives from this space or folder into another location or to the Bin. External users have no storage capacity and no bins. They cannot delete items from Chorus. |
Containers
Spaces, Folders, Collections and Smart Collections are examples of containers. They contain your content. Permissions are applied to containers.
Transferring content between Containers
Be aware that there will be two sets of permissions to consider - those of the source container and those of the destination container. This is an important concept to understand as the source and destination permissions must be considered together.
Example 1 - Moving a file from one space to another space
You need View permission on the source space in order to see the files.
You need Delete permission on source space in order to move it (change ownership) elsewhere.
You need Upload/Add permission on the target space to add new files.
Example 2 - Adding a file from a space to a collection in your private space
You need View permission on the source space in order to see the files.
You need View Attachments on the source space as part of the permission above.
You need Share permission on the source space.
You need Download permission on the source space.
You need Share link permission on the source space.
You need Create derivative permission on the source space.
You need Edit permission on the source space in order to change the scope of the files.
You will already have full permissions on your private space which is the target space.
| Tip |
|---|
| Use Private Collections as a way to avoid needing to grant so many permissions to role members. |
Example 2 - Alternative approach
Use the 'Share As Collection' button instead of the 'Add to Collection' button and share the file(s) with yourself. A new collection will be created in your private space containing the selected files.
Upload and Share Link relationship
If a folder has been shared as a link, any future uploads to the folder will also become available to previous recipients of the link. If a user only has Upload permissions and not Share Link permissions, they will loose their ability to upload to the folder after it has been shared via a link. Removing the shared link or additionally granting Share Link permissions will restore the user's ability to upload.
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